A comprehensive project management case study demonstrating end-to-end planning, risk management, and technical implementation for a complete IT infrastructure relocation of a Swiss web agency. Completed as part of Module M306.
This project was completed as part of Module M306 and involved the complete relocation of Shiny Pixels GmbH, a Swiss web agency specializing in web design, development, and hosting services. The company required a seamless transition to a new office space while maintaining business continuity and upgrading their entire IT infrastructure.
As the DJOLM GmbH consulting team, we managed every aspect of the relocation from initial planning through final implementation and staff training, ensuring zero downtime during the transition.
5 weeks (Feb 30 - March 6, 2023)
CHF 200,000 (+CHF 40,000 buffer)
5 consultants + stakeholders
Shiny Pixels GmbH had outgrown their existing office space and needed to relocate to accommodate planned growth while maintaining their commitment to data security and local hosting. The new office required:
Complete office concept showing co-working spaces, meeting areas, server room, and event space layout.
We employed a comprehensive project management approach using work breakdown structure (WBS), network planning, and resource optimization to ensure successful delivery within the tight timeline.
Using network planning techniques, we identified the critical path and optimized resource allocation to minimize project duration while managing dependencies.
34 days with optimized scheduling
Parallel execution reduced timeline by 40%
Feb 1: Project Kick-off
Feb 2: Material Procurement
Feb 3: Server Migration
Feb 10: Equipment Delivery
Feb 15: Hardware Assembly
Feb 20: Infrastructure Setup
Feb 27: Training Preparation
Mar 1: Project Delivery
Comprehensive resource planning ensured optimal allocation of the CHF 240,000 total budget across hardware, software, and implementation services.
Each component was carefully selected based on specific criteria ensuring compatibility, performance, and long-term value for the agency's requirements.
| Criteria | Weight | AVer VB342 | Poly Studio | Bose VB1 |
|---|---|---|---|---|
| Price | 2.0 | 3 | 4 | 2 |
| Camera Quality | 1.0 | 5 | 5 | 4 |
| Audio Quality | 1.0 | 3 | 4 | 4 |
| Total Score | 19 | 22.5 | 18.5 |
Selected: Poly Studio USB (CHF 691) - Best overall value with superior audio/video quality
Strategic procurement planning ensured all equipment arrived by February 7th, enabling the accelerated installation timeline.
Comprehensive risk analysis identified potential project threats and established mitigation strategies to ensure successful delivery within timeline and budget constraints.
Probability: Medium | Impact: High
Mitigation: Notify client immediately, attempt repairs for expensive items, implement careful handling protocols during assembly.
Probability: Medium | Impact: Medium
Mitigation: Explain delays to client when caused by external factors, reschedule delivery dates cooperatively, maintain flexible project planning.
Probability: Medium | Impact: Medium
Mitigation: Source alternative products with faster delivery times, cancel original orders when possible, maintain supplier diversity.
Probability: Low | Impact: Medium
Mitigation: Gather client feedback on delivered products, exchange unacceptable items, improve requirement specification process.
Probability: Low | Impact: Medium
Mitigation: Return defective items when possible, order from alternative suppliers, review vendor ratings before procurement.
The installation plan optimized workflow across different office zones, allowing parallel execution and minimizing interdependencies between team members.
8 iMac workstations with dual monitors and full peripherals
2 management workstations with specialized equipment
Professional videoconference system with 85" display
Presentation setup with projector and sound system
Coordinated installation across four zones with specialized teams ensuring efficient deployment and comprehensive testing.
Structured training sessions ensured all staff could effectively utilize the new office infrastructure from day one, minimizing productivity loss during the transition.
Audience: Entire Office | Instructor: Davide
Video conferencing system, display controls, wireless presentation, audio management
Audience: Entire Office | Instructor: Lazar
iMac configuration, dual monitor setup, peripheral usage, docking stations, software basics
Audience: System Administrators | Instructor: Oliver
Server monitoring, maintenance procedures, backup protocols, security management
Audience: Event Organizers, Managers | Instructor: Oliver
Projector operation, sound system controls, lighting management, equipment troubleshooting
Audience: Entire Office | Instructor: Lazar
Network printer access, mobile printing, troubleshooting, maintenance requests
Regular stakeholder communication ensured alignment with business objectives and timely decision-making throughout the project lifecycle.
Attendees: Full project team
Decisions: Task allocation, requirement clarification, project board setup
Key Decision: Additional monitors for dual-screen workflows
Impact: Enhanced productivity, improved multitasking capabilities
Budget Approved: CHF 200,000 + CHF 40,000 contingency
Internet Infrastructure: Existing 1GB/s Swisscom connection confirmed
7 formal review points with stakeholder approval
9 critical milestones tracked and delivered on time
Regular meetings ensuring transparent progress updates
The project was delivered on time, under budget, and exceeded client expectations in several key areas, establishing a modern, scalable office environment.
On-time milestone delivery
Under budget (CHF 57,191 saved)
Business interruption days
This Module M306 project provided comprehensive experience in enterprise project management, combining theoretical frameworks with practical implementation challenges in a real-world scenario.